Set the shipment and payment milestones
Set the delivery terms
Write the delivery place and applicable Incoterms® rule into the contract. Include a separate agreement on when payment is due.
Confirm supplier details
Verify the supplier's legal name, bank, account and receiving currency before scheduling the first payment.
Schedule the payment milestones
Use the contract dates to put production, inspection, shipment and the balance-payment trigger on one calendar.
Review the final charges
Compare the broker's entry and logistics invoices with the purchase order. Keep a record of the differences for the next order.
Use this sequence to plan the order. Take the actual dates and release conditions from your contract and the provider’s quote.
Check the receiving account and route
Some providers offer local VND payments. Each sets its own recipient-bank and transaction requirements.
Wise's VND guide allows business recipients and lists bank exclusions and payment limits. Check the current list for the supplier's bank before funding the transfer.
Agree whether the supplier must receive the full invoiced amount and who pays any receiving-bank charges.
Build the shipment budget
List goods, freight and import costs separately so you can see which part of a quote has changed.
Have the broker confirm the customs value and duty treatment. The shipping origin alone is not enough to establish the tariff treatment.
Use dated supplier and payment-provider quotes in the calculator. This page has no live freight or VND market-rate feed.
Save the supplier amount, currency, quote date, total account debit and amount expected to arrive. Add the freight quote and customs assumptions to the same file.