Set the shipment and payment milestones
Compare the invoice currencies
Compare USD and MXN invoices on the same commercial terms. Include the amount the supplier needs to receive.
Confirm payment instructions
For an MXN payment, get the bank's beneficiary instructions and verify the CLABE with the supplier.
Check the customs entry
Send the broker the invoice, classification and origin evidence. Confirm any USMCA claim before using it in the budget.
Reconcile the delivery
Match the proof of delivery, payment receipt and customs charges to the purchase order. Follow up on any shortages.
Use this sequence to plan the order. Take the actual dates and release conditions from your contract and the provider’s quote.
Check the receiving account and route
SPEI is Mexico's interbank payment system. If a cross-border provider uses a local payout route, its US funding, conversion and review steps remain separate.
Banco de México describes CLABE as an 18-digit account identifier. The format can be valid even when the account does not belong to your supplier.
Send the payment reference and receipt to the supplier so it can match the funds to the invoice.
Build the shipment budget
Support any USMCA claim with eligibility checks and the origin certification. Shipping the goods from Mexico, by itself, does not establish preferential treatment.
Use the customs assessment for the shipment's entry date. Do not assume zero duty for every Mexico-origin shipment.
The forwarder's quote should provide the actual route and service schedule. The map here is an overview of the trade corridor.
Save the supplier amount, currency, quote date, total account debit and amount expected to arrive. Add the freight quote and customs assumptions to the same file.